Privacy Policy WDC Events

The basis of effective data privacy is comprehensive information about the collection, processing and use of your data (“data processing”). Therefore, we would like to inform you,

• When/during which activities we process data
• Which data we process for which reasons
• Who receives data
• Which rights you have as a result of data processing by us.

This Privacy Policy only regulates the use of personal data on our website https://jetforms.de/, including the sub-sites. If you leave our website via a link, you are also leaving the scope of this Privacy Policy.
The transfer of information to or from this website is secured with TLS encryption.
You can permanently retrieve, print out or download this Privacy Policy at any time at the address https://jetforms.de/datenschutzerklaerung-wdc-events-en/

• Contact information

The controller for data processing within the scope of this website within the meaning of the General Data Protection Regulation (GDPR) is:

JET Services Marketing GmbH & Co. KG
Gartenstraße 23,
61352 Bad Homburg, Germany
E-mail: info@jet-services.com
Tel: +49 (0) 6172 6870 0

The responsible person has appointed a data protection officer, who can be reached as follows: “Robert Percy Meiser & Jörg Tammoscheit, TM data protection GbR, Pfarrstrasse 3, 65812 Bad Soden, E-Mail: p.meiser@tm-dataprotection.eu, Tel.: +49 (0)171 6542912”.

The controller of the event organisation within the meaning of the General Data Protection Regulation (GDPR) is:

Western Digital®
Karl-Hammerschmidt-Str. 40
85609 Dornach/Aschheim, Germany
DPO@wdc.com

• General information about data processing
• Scope of processing personal data

The provision of the website makes it necessary to process various data. Furthermore, the scope of data processing is based on your use of the functionalities of the website, for example, if you communicate with us via the contact form or consent to the processing of data.
You are not obligated to provide us with personal data. However, insofar as the provision of these data is necessary for the retrieval of our website or for you to register for an event, a refusal will lead to you not being able to access our website or participate in the event.
As a visitor to our website, you are not subject to any automated decision-making within the meaning of Art. 22 GDPR.

• Legal basis for processing personal data

The legal bases for the processing of personal data are presented below.

• Data deletion and storage duration

We delete your personal data as soon as the legal basis for their processing ceases to apply. However, legal bases can also exist in parallel, in some cases, or a new legal basis may apply once another ceases to apply, such as the duty to store specific data to fulfil a legal retention duty.

• Data processing for the provision of the website

In order for us to display the website to you, it is necessary to process specific information. This already occurs when you access our website. Furthermore, we offer various functionalities on our website, which make further processing necessary.

• Log files
• When you access our website, your browser sends various information to our server. We need this to establish and maintain the connection. Amongst the data, is also your IP address, which we treat as personal data. In addition to this, the following data are collected:
• URL of our website
• Time stamp of the access (date and time)
• Loaded data (in bytes)
• Previously visited website (referrer)
• Browser used
• Operating system used

We store these data in so-called server log files (log files). These data are not combined with other data about you. The storage of the log files, including your IP address serves the legitimate interests of the provision of our website and the prevention of its misuse. Stored log files are deleted no later than after a period of 30 days, unless longer storage is necessary, in order to defend from or investigate an attack on our website.

Technically necessary cookies

We use cookies for establishing and maintaining the connection. A cookie is a small text file with information that is sent by your browser and stored on your computer. These cookies do not contain any personal data. You can also control the use of cookies in our browser and delete the cookies themselves at any time. Cookies may be necessary for establishing the connection or improving the use of the website.
You can prevent the cookies from being stored by means of an appropriate setting in your browser software; however, we must point out that in this case not all functions of the website will be available to you in their full capacity.
The use of technically necessary cookies and the associated data processing takes place on the basis of our legitimate interest in a technically flawless and convenient opportunity for the use of our website. As a rule, technically necessary cookies are automatically deleted when you close your browser (session cookies), in other cases, only after a period of time (persistent cookies). The storage duration of persistent cookies is determined by the providers and you can view these, for example, in your browser.

Registration form

You can register for the event using the registration form on our website. For the registration, specific details are necessary, which are explicitly marked as a mandatory field: All further data that you send us as part of the registration is provided voluntarily. This also applies to information the you disclose to us via the free-text field.
We exclusively use these data for processing your registration and implementing your participation in the event. This processing of your data initially occurs as part of a pre-contractual obligation, after successfully registering to implement the contract via your participation. Your relevant consent is deemed to be the legal basis for your voluntarily disclosed data.
Your data will be deleted after the end of the event, in the case of unsuccessful registration.

Google Fonts

To display fonts, we use the so-called Web Fonts of Google LLC., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”). When accessing a site, your browser loads the required Web Fonts into your browser, in order to display texts and fonts correctly. For this, your browser establishes a connection with Google, as a result of which, Google finds out that our website has been accessed via your IP address. The use of Google Fonts takes place on the legal basis of our legitimate interest in a uniform and appealing presentation of our website. If your browser does not support Google Fonts or Web Fonts, a standard font will be used by your terminal device.
At the Internet addresses below, you will receive further information about Google Fonts and the Google privacy policy:
https://fonts.google.com/
http://www.google.de/policies/privacy

• Right to objection and deletion

Insofar as the data processing is based on your consent or our legitimate interest, you have the right at any time to object to the processing or revoke your granted consent. Your objection/revocation only has effect for the future. You may exercise your right to objection or deletion by contacting info@jet-services / p.meiser@tm-dataprotection.eu at any time. If you object to processing on the basis of our legitimate interest, we may nevertheless continue the processing, except in the case of direct marketing, if we can prove compelling legitimate grounds for the processing, which outweigh your interests, rights and freedoms.

• Rights of data subjects

If your personal data are processed, you are a data subject within the meaning of Art. 4 No. 1 GDPR. As a data subject, you are entitled to the following rights in respect of your personal data. To exercise these rights, you may contact us under the contact details provided above.

Right of access in accordance with Art. 15 GDPR
You have a right of access to your personal data that is processed by us. This comprises the mandatory information presented in Art. 15 GDPR.

Right of rectification in accordance with Art. 16 GDPR
You have the right to demand the immediate rectification and completion of inaccurate personal data.

Right of erasure in accordance with Art. 17 GDPR
You have the right to demand the erasure of your personal data, if one of the grounds referred to in Art. 17 GDPR applies, particularly if no legal grounds exist any longer for the processing.

Right to restriction of processing in accordance with Art. 18 GDPR
You have the right to request the restriction of processing of your personal data, if one of the grounds referred to in Art. 18 DSGVO applies, particularly upon your request, instead of the erasure of the data.

Right to data portability in accordance with Art. 20 GDPR
Have the right to receive the personal data stored with us about you in a structured, commonly use and machine-readable format and have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided.

Right to lodge a complaint with a supervisory authority, Art. 77 GDPR
In accordance with Art. 77 GDPR, you have the right to lodge a complaint with the supervisory authority that is responsible for you.

• Recipients of data

The organiser of the event is JET Services Marketing GmbH & Co. KG. Individual details of your registration may be transferred to engaged service providers within the scope of implementing the event. Transfer will also take place to the company under whose name the event is implemented.

• Data transfer to third countries

As a general rule, the personal data that we collect from you within the scope of the website will not be transferred to third countries outside of the European Economic Area.
When Google Fonts are used, your IP address is transferred to Google in an unabbreviated form. Google is domiciled in the USA, which is consequently a third party in accordance with Art. 44 GDPR. Google is certified under the “EU-US Privacy Shield” data protection convention, whereby compliance with the European data protection level is deemed to be guaranteed.

EVENTS

Controller
The controller for data processing within the scope of the event is Western Digital® Western Digital Deutschland GmbH, Einsteinstr. 174, 81677 München, Germany. Privacy Policy of the organiser: https://www.westerndigital.com/de-de/legal/privacy-statement, contact at: DPO@wdc.com.

Registration and implementation of events
If you register for an event, you must provide all of the information that is marked in the registration form as mandatory fields. In addition, you may provide further information voluntarily. We process all of your information exclusively for the planning, implementation and settlement of the event. The legal basis of the data processing is the necessity for initiation and implementation of the participation contract in accordance with Art. 6 I letter b GDPR or regarding the voluntary disclosures, your consent in accordance with Art. 6 I letter a. GDPR.

Photographic and film recordings at events
Photographic and film recordings are made at some of our events. Depending on the purposes for which these images are used, the data processing associated with this is based on different legal grounds. If the use of the recordings is necessary in event reporting or other external presentation of JET Services or its customers and the photographic and film recordings are consequently a (co-)purpose of the event, the legal basis is either the necessity for contractual performance in accordance with Art. 6 I letter b GDPR or the legitimate interest of JET Services or its customers in appropriate reporting and marketing of the event. If we obtain a separate consent from you for the production of the recordings, this is then also the legal basis for processing within the meaning of Art. 6 I a GDPR. You may revoke this consent at any time by sending an e-mail to wdc-events@jet-services.comHowever, this may lead to you not being able to participate in the event.

Settlement and processing of events
For specific purposes, we continue to process your data after the end of the event. Insofar as legal retention duties exit for individual documents from the context of your participation, such as invoices, we will store the data contained in these for the appropriate period of time. The legal basis for this then the necessity to fulfil legal duties in accordance with Art. 6 I letter c GPDR. In individual cases, we may also store your data in order to demand, enforce or defend ourselves against our claims. The legal basis is our relevant legitimate interest in accordance with Art. 6 I letter f GDPR.

Disclosure duty
Depending on the structure of the registration, you must bindingly disclose specific personal information. This may also include the issuance of the consent to produce and use photographic and film recordings. If you do not disclose these data, you may not participate in the event.

Forwarding to third parties
Your data in connection with the participation in the event will be shared with third parties, who are involved in its implementation, where applicable. These may specifically be agencies that are mandated with the implementation or other service providers, such as hotels.

As of: July 2022